Consider attending an Educator’s Portfolio development workshop.

Workshops are presented by Dr. Ralph Gillies, Interim Associate Dean of Faculty Development, MCG. Please contact Cora Harper (721-0100) for information.  

Documentation of Teaching for Promotion/Tenure–Educator’s Portfolio

Background

The Board of Regents requires documentation of teaching and teaching effectiveness for promotion and tenure ( MCG Medical College of Georgia Policies for Faculty Appointment, Development, Promotion and Tenure , April 1991, p. 10-11, 22). The Medical College of Georgia clarified the MCG document in the Interpretation of Promotion and Tenure Guidelines (approved September 2000).

The Georgia Health Sciences University requires submission of an Educator’s Portfolio as a component of the promotion and/or tenure packet for all faculty. The Portfolio should be developed by the faculty member and include:

Section 1: Summary of the faculty member’s contributions to the education mission (including direct teaching and other education-related activities).

Section 2: Most important contributions to education with evidence of quality and/or impact .

Purpose

1. To emphasize the value placed on high quality teaching and other educational activities as part of the promotion and tenure process

2. To facilitate planning and assessing the education component of one’s career development

Educator’s Portfolio Development: A Continuous Process

1. Keep track of teaching and other education-related responsibilities as meticulously as you record your publications.
2. Save materials that might indicate quality or impact of your teaching activities (e.g., student/peer evaluations; process and outcomes of program development; samples of your work) .

Format for Educator’s Portfolio

Download the format for creating your Educator's Portfolio.

State whether you are documenting "Outstanding" or "Competent" contributions in teaching/education.  Indicate the percent of your time devoted to teaching/other educational activities.

Section 1:  Summary of teaching activities and approximate time commitment

Emphasize activities of the last 5 years.  Separate learner categories if you teach at multiple levels (e.g., medical students, graduate students, allied health students, residents/fellows, peers). More is not better (most faculty have one or a few “most important” contributions).  The extent and impact of your teaching will be linked to the magnitude of your teaching responsibilities.  

Caveat:   Take the time to keep it short—No longer than 5 pages.  

Section 2:  Most important teaching contribution(s). 

Use only applicable categories.

Direct Teaching Responsibilities
(e.g., lectures, small group facilitating, precepting, laboratory)

Documentation: Describe your role; provide summary of student evaluations with comparison to course means, if available; peer evaluations; teaching awards with selection criteria) .

Curriculum Development, Instructional Design, and Assessment of Learner Performance (e.g., course development or significant revision)

Documentation: Description of role in projects; include objectives of project, teaching methods selected, preparation of instructional materials (e.g., syllabi, web-based materials, cases) .

Educational Scholarship and Creation of Enduring Educational Materials (e.g., presentations or publications related to education; creative products of educational activity that have been reviewed for quality by peers, made public for others to build upon, and perhaps adopted outside of MCG)

Documentation:   Describe creative work and its impact; describe roles in regional or national professional organizations related to medical education.

Educational Administration and Leadership (e.g., course or block director, residency program director, advising, Curriculum Committee)

Documentation: Describe leadership role; describe outcomes .

Professional Development in Education

Documentation:  Describe participation in workshops, fellowship, additional credentials in education, specific efforts to enhance education/teaching dimension of your career development, e.g., participation in Center for Educational Excellence programs.

Advising and Mentorship

Documentation:   Description of advising/mentoring activities; may list advisees/mentees, collaborative projects with students (outcomes), work with students who have academic/personal problems.

Download: Illustrations of How to Document Educational Activities in an Educator's Portfolio